Relieving Letter
A Relieving Letter is a formal document provided to an employee upon their resignation from an organisation.
It serves as official confirmation that the employee's resignation has been accepted, and they are released from their duties.
This letter also indicates that the employee has cleared all dues and holds no pending responsibilities with the organisation.
Key Elements of a Relieving Letter
- Date of resignation acceptance
- Mention of the employee’s last working day
- Statement confirming no dues
- Appreciation for the employee’s contributions
- Signature and company stamp
Difference Between Relieving Letter and Experience Letter
- Relieving Letter: Confirms that the employee's resignation has been accepted, their exit process is complete, and they have no outstanding dues with the company.
- Experience Letter: Details the employee’s tenure and their performance during their time with the organisation, serving as proof of their professional experience.
Is a Relieving Letter Necessary?
While not all companies mandate a relieving letter, many employers may require one to ensure that the employee has completed all exit formalities with their previous organisation.
Some employers may choose to proceed without this document, but having one can smooth the transition into a new role.
This document is crucial for maintaining a positive professional record and can be important during background verification processes when joining a new employer.
Frequently Asked Questions (FAQ)
Q. How long does it typically take to receive a relieving letter after resignation?
A. Most companies issue a relieving letter within a few days of the last working day. It may take longer depending on the company's exit process, so it's important to follow up with HR if needed.
Q. What should an employee do if they don't receive a relieving letter from their previous employer?
A. If you haven't received a relieving letter, you should contact your HR department immediately. Politely request the document, and ensure all your exit formalities are completed. If this doesn't work, escalate the matter through official channels.
Q. Can a relieving letter be requested in case of an immediate resignation without serving a notice period?
A. In cases of immediate resignation, companies may still provide a relieving letter. However, it may depend on the employer's policies and whether any notice period requirements or dues have been waived. Therefore, discussing this with HR beforehand is advisable.
