Form 8809: Extension for Filing Information Returns
Form 8809: Extension for Filing Information Returns
Form 8809, “Application for Extension of Time to File Information Returns,” is used to request more time to submit certain tax-related forms to the IRS. It grants businesses and individuals a 30-day extension for filing specific federal forms, such as:
- W-2
- 1042-S
- 1099
- 5498
- 1095-B, among others
Who Should Use Form 8809?
If your business needs additional time to file these information returns, Form 8809 can help avoid penalties. However, it’s important to remember:
- It does not apply to income tax returns.
- It is specifically for extending deadlines on information returns.
Extension Period
Filing Form 8809 offers an initial 30-day extension. A second 30-day extension may be granted if the business faces severe circumstances, such as:
- Operations impacted by a natural disaster,
- Serious illness of the person responsible for filing,
- First year of business operation.
The second extension is not available for W-2 and certain 1099 forms.
When to File Form 8809
It should be submitted as early as possible but not before January 1 of the year the information returns are due. Ensure Form 8809 is filed by the earliest due date of the forms.
Filing Options
You may submit Form 8809 online via the IRS FIRE System or by post. Some forms, such as those reporting non-employee compensation, must be filed on paper.
Frequently Asked Questions (FAQ)
Q. Can Form 8809 be used to request an extension for multiple businesses or entities at once?
A. No, Form 8809 is specific to the entity filing it. Each business or entity must file its own Form 8809 to request an extension. Therefore, if you manage multiple entities, each one will need its own separate submission. The IRS requires this to ensure accurate processing and to keep the extension process aligned with each entity’s unique filing obligations.
Q. What are the penalties for failing to file Form 8809 or missing the extended deadline?
A. If you fail to file Form 8809 or miss the extended deadline, the IRS may impose penalties. These penalties increase based on how late the forms are filed, starting from 30 days after the due date. However, businesses facing genuine hardship can request penalty abatement if they have a reasonable cause. Therefore, timely filing helps avoid unnecessary penalties and ensures smoother compliance with IRS requirements.
Q. Is there a fee for filing Form 8809, and are there any consequences if the extension request is denied?
A. There is no fee for filing Form 8809, making it accessible for businesses seeking extra time. However, if your extension request is denied, you must file your information returns by the original due date. Failure to do so can lead to penalties. Therefore, it’s crucial to ensure the accuracy of your application to avoid delays or denials from the IRS.
